Privacy Policy
This Privacy Policy is our commitment to protecting your personal information. This privacy policy (“Privacy Policy”) will inform you as to how we look after your personal information when you visit or use our services and websites (which include, but are not limited to www.reghub.ca. This privacy policy tells you about your privacy rights and how the law protects you.
Please review this Privacy Policy before using this Website or creating any user account in connection therewith. If you do not agree with this Privacy Policy, do not use the Website nor create any user account. This Privacy Policy governs the use of this Website and applies to any personal information you may submit to RegHub Systems Inc. By submitting any personal information to RegHub Systems Inc. you agree to be bound by the terms of this Privacy Policy.
Information About Us
WHAT PERSONAL INFORMATION DO WE COLLECT?
Personal Information collected by RegHub Systems Inc. may include:
- Identity personal information includes first name, last name, preferred name, title and areas of practice.
- Contact personal information includes email, address, postal code, and telephone numbers.
- Technical personal information includes internet protocol (IP) address and geolocation information, cookies and other technology on the devices you use to access this Website.
- Internet activity information includes browsing history, search history, and interactions with our Website and online advertisements.
- Sensitive personal information includes your credit card or bank account information and tracking information from cheques and money orders.
If you provide RegHub Systems Inc. with personal information of another individual, you represent that you have obtained all necessary consents from such person to enable us to collect, use and disclose such personal information for the purposes set forth in this Privacy Policy.
How we obtain your consent to collect, use, or disclose your Personal Information
- the use or disclosure of Personal Information is consistent with the purpose for which it was collected, including if the use or disclosure is necessary to provide a product or service;
- the collection, use, or disclosure of Personal Information is clearly for your benefit and consent cannot be obtained in a timely manner;
- the collection, use, or disclosure of Personal Information is necessary to:
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- prevent or detect fraud;
- investigate a breach of an agreement or the breaking of any laws;
- comply with a subpoena, warrant, court order, or rules of court;
- assess and improve protection and security measures; or
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- to collect a debt owed by you to RegHub Systems Inc. or
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- if required by law.
Withdrawl of consent
You may withdraw your consent for RegHub Systems Inc. to use or disclose your Personal Information, subject to any legal or contractual restrictions.
How RegHub Systems Inc. uses your Personal Information
We may use the information collected for the following purposes:
| Purpose | Type of personal information |
|---|---|
| To provide you with access to our Website and to enhance your convenient use of our website | Technical personal information Internet activity information |
| Respond to any communication we receive from you | Identity personal information Contact personal information |
| Provide you with access to our services | Identity personal information Contact personal information Career profile personal information |
| To bill you for products and services that you request | Sensitive personal information |
Limits on the use of your Personal Information
RegHub Systems Inc. will only use your Personal Information for the purposes for which it was collected. The retention of the Personal Information will only be for as long as is necessary to fulfill the purposes it was collected. Subject to the exemptions listed in Section 3, RegHub will not use or share your Personal Information in ways unrelated to the purpose it was collected without providing you opportunity to consent.
Cookies
RegHub’s use of cookies allows you to enter your password less frequently and allows us to personalize your online experience. The use of cookies is an industry standard used to provide useful features to customers. Cookies in and of themselves do not personally identify users, although they do identify a user’s computer. With most Internet browsers you can erase cookies from your computer hard drive, block all cookies, or receive a warning before a cookie is used.
Your legal rights
Subject to certain exemptions, as permitted by law, you have the following rights in relation to the personal information we hold about you:
(a) Your right of access. You have the right to access the personal information we hold about you and to receive a general account of our uses of that personal information. Upon receipt of a written request from you, we will provide you with a copy of your personal information, although in certain limited circumstances, we may not be able to make all relevant personal information available to you, for example, where that personal information also relates to another individual. In such circumstances, we will, upon request, provide you with the reasons for such refusal.
(b) Your right to rectification: If the personal information we hold about you is inaccurate or incomplete, you are entitled to have it rectified. We will endeavour to deal with all requests for rectification of personal information in a timely manner.
(c) Your right to erasure: You can ask us to delete or remove your personal information in some circumstances such as where we no longer need your information to fulfill the purposes for which it was collected, or if you withdraw your consent (where applicable because your consent was the legal basis on which we were processing your personal information)..
(d) Your right to personal information portability: You may have the right, in certain circumstances, to obtain personal information you have provided us with (in a structured, commonly used, and machine-readable format) and to reuse it elsewhere or to ask us to transfer this to a third party of your choice.
(e) Your right to withdraw consent: If we rely on your implicit or explicit consent as our legal basis for processing your personal information, you have the right to withdraw that consent at any time. However, this will not affect the lawfulness of any processing carried out before you withdrew your consent. If you withdraw your consent, we may not be able to provide certain products or services to you.
Effective July 1, 2024
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